Hi folks!
Does anybody know how to define a shortcut in Microsoft Outlook 2000?
I would like to increase the speed and the quality of my
e-mail-management. Therefore it would be very useful if I could omit
the time-consuming mouse-operations.
For example: I would like to hit "Strg+Shift+d" to move a message into
the
"done"-Folder.
Does anybody know how to configure things like that?
If you know the answer, please give me instructions how to define and
use those shortcuts. I am using MS Outlook XP right know.
Thanks a lot for your help.
Yours
Martin Seibert
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following criteria are used to define the rule in Outlook Web Access: In the version of Outlook Web Access that shipped with Exchange 2000, to remove
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you ask for help with Outlook 2000, but at the end say you are using
Outlook XP....which do you need help with?
Hi hpds-ga,
Microsoft has a name for creating such shortcuts in any Office
software (that includes Word, Excel, Access, Outlook, Powerpoint).
That name is "macro". You can create the shortcut you want by
creating a macro in Outlook, no matter what version of Outlook you
have - XP or 2000. Once you create the macro, you can assign a
keystroke combination (also known as a shortcut) to it.
Hence, as for your example, you'll need to record a macro that moves a
message into the "Done" folder. Then you should assign a shortcut to
it with the keystroke "Strg+Shift+d". To achieve this, perform the
following steps:
1. Choose "Macro" and then "Record New Macro" from the "Tools" menu.
2. This opens up the Record Macro dialog box.
3. Give a name to your macro. Call it "Move To Done".
4. Assign a shortcut key "Strg+Shift+d" to the macro and click Ok.
This will start the macro recording.
5. Perform ONLY the actions that you want to be recorded.
6. Press Alt+V+K to stop recording the macro.
There, you should be all done. You can always 'replay' or invoke the
macro by pressing the Strg+Shift+d combination.
To learn more about macros, go through this tutorial I found on the
PCWorld website. This tutorial gives you basics on macros and shows
you how to get started with them:
http://www.pcworld.com/howto/article/0,aid,73644,tk,xpx,00.asp
I also found another good article on macros at the Microsoft Office
Assistance Center here:
http://office.microsoft.com/assistance/2002/articles/pwRecordingMacros.aspx
These articles should help you master the process of recording your
own macros and assigning keystrokes or toolbar buttons to them.
Have fun speeding up your work! :)
Regards,
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Hi gopalkamat-ga!
I'm sorry, but I could not follow your Steps the way you described
them.
- I cannot assign a "Shortcut" to the macro.
- If I create a new macro, the Microsoft Visual Basic Application
Pops-Up and tries to make me program what I want.
But my Visual Basic-Skills are not even poor. They are non-existant.
Unfortunately there is no "Record macro"-Button either.
- I tried to "record macros" with MS Word and MS Excel. That worked
perfect. But the "Record"-Button in these programs does not exist in
my Version of MS Outlook.
- I even tried to lower the "security" for the execution of macros.
That did not help either.
On the way to a solution:
1. Could you please record the described macro and post the visual
Basic - Source Code for it?
2. Do you know what I need to do, to get this "record"-button in my
Outlook-Version? Is there any further installation, update or service
release needed?
Thank you for your help.
Ciao
Martin
Hpds-ga,
What version of Outlook are you using, may I ask ?
Regards.
I am using Microsoft Outlook XP. The Program says: "Microsoft Outlook
2002 (10.3513.3501) SP-1"
I am afraid you won't see the "Record a Macro" button in Outlook for
XP. You'll have to manually go into the Visual Basic Editor and write
the VBA (Visual Basic for Applications) code to get this done.
There's certain websites that will help you get trained with VBA.
Take a look at them:
http://www.outlookvba.com/
http://www.slipstick.com/dev/vb.htm
http://www.intelinfo.com/newly_researched_free_training/Visual_Basic_for_Applications_VBA.html
Unfortunately, I tried to search for the exact piece of code that you
were asking for (moving a message to a particular folder) but could
not find it anywhere. The first website mentioned above has some code
snippets which you might be able to modify and use. Check them out.
Thanks,
gopalkamat-ga
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